STATE OF HAWAII
BOARD OF EDUCATION
HUMAN RESOURCES MEETING

MINUTES

Queen Liliuokalani Building
1390 Miller Street, Room 404
Honolulu, Hawaii 96813
Thursday, June 15, 2023

PRESENT:
Shanty Asher, Vice Chairperson
Bill Arakaki
Lynn Fallin
Kili Namauʻu
Bruce Voss
Lauren Moriarty, ex officio

EXCUSED:
Kaimana Barcarse, Chairperson
Ken Kuraya

ALSO PRESENT:
Stacey Aldrich, State Librarian, Hawaii State Public Library System
Alison Kunishige, Executive Director
Kenyon Tam, Board Analyst
Regina Pascua, Executive Secretary
Lady Garrett, Secretary


I. Call to Order

Committee Vice Chairperson Shanty Asher called the Human Resources Committee (“Committee”) Meeting to order at 11:04 a.m. Committee Vice Chairperson Asher, Committee Members Bill Arakaki, Lynn Fallin, Kili Namauʻu, and Bruce Voss, and Ex-Officio Committee Member Lauren Moriarty were present.


II. Public testimony on Human Resources Committee (“Committee”) agenda items

Committee Vice Chairperson Asher called for public testimony. No one testified at this time.

The Committee did not receive written testimony.


III. Approval of Meeting Minutes of May 4, 2023, and May 18, 2023

Committee Vice Chairperson Asher asked Committee members to review the Committee’s May 4, 2023, meeting and May 18, 2023, meeting minutes.

Committee Member Namau‘u moved to approve the Committee’s May 4, 2023, meeting and May 18, 2023, meeting minutes. Committee Member Voss seconded.

Committee Vice Chairperson Asher asked if there were any objections to the motion. No Committee member raised objections, and the motion carried through unanimous consent from all members present (Committee Members Arakaki, Fallin, Namauʻu, and Voss).

ACTION: Motion to approve the Human Resources Committee May 4, 2023, meeting and May 18, 2023, meeting minutes (Namau‘u/Voss). The motion carried through unanimous consent from all members present.


IV. Public testimony on Committee agenda items

Committee Vice Chairperson Asher called for public testimony. No one testified at this time.


V. Recommendation for Action

Committee Vice Chairperson Asher reviewed the procedure the Committee would use to conduct the end-of-year evaluation of Aldrich.

Committee Member Voss moved to rate Aldrich on her end-of-year evaluation for the 2022-2023 fiscal year as follows:
Committee Member Namau‘u seconded.

Committee Vice Chairperson Asher stated that the Committee would discuss the rating for professional standards overall first. She noted that for this year’s simplified process, the Committee would assess Aldrich on the competencies in The Broad Center framework.

Committee Member Namau‘u expressed appreciation for Aldrich and emphasized that she has dealt with many challenges.

Committee Member Namau‘u moved to amend the main motion to change the rating for professional standards overall from “effective” to “highly effective.” Committee Member Voss seconded.

Board Member Moriarty, ex-officio,commended Aldrich for the evaluation and noted that this is exactly the kind of discussion she hoped for because identifying areas for improvement is a best practice that all leadership can learn from.

Committee Member Voss stated that the self-evaluation shows why Aldrich is good at staying informed with staffing, safety, and various other issues.

Committee Vice Chairperson Asher called for a roll call vote on the subsidiary motion to amend the main motion. The motion carried unanimously with members present voting aye (Committee Members Arakaki, Fallin, Namauʻu, and Voss).

Aldrich expressed appreciation for the Board’s support and described how individual Board members, including Members Namau‘u, Moriarty, Voss, Arakaki, and Asher, provided support in their own ways.

Committee Vice Chairperson Asher stated that the Committee would discuss the rating for State Librarian Priority 1, Update Mission and Vision and Expand Strategic Framework.

Committee Member Voss expressed confidence in the library strategic framework but noted that the Board has not seen the draft strategic plan. He recommended that Aldrich provide an overview to the Board in the future. Aldrich replied that HSPLS staff would provide feedback on the draft strategic plan then she would present to the Board. She also expressed importance of updating the vision and mission statement so staff can identify with the statements, which would help support communities.

Aldrich referenced the areas of focus, which include literacy, igniting our digital futures with Senate Bill 2214, creating opportunities for life enrichment to support telehealth access, programs of importance for communities with partnerships of other agencies to make a library a hub for statewide services, and deepening relationships.

Committee Vice Chairperson Asher stated that the Committee would discuss the rating for State Librarian Priority 2, Build Digital Literacy Framework to Support Senate Bill 2214.

Committee Member Voss stated that there are different visions of what digital literacy is and asked what types of challenges libraries face when helping accommodate communities’ digital literacy needs.

Aldrich acknowledged that digital literacy is a challenge and shared her history of working on digital literacy since 1993. She explained that the libraries are looking at the basics of digital literacy including how to develop strategies and training.

Aldrich outlined the various programs and challenges to provide access to digital literacy programs and highlighted additional agencies who should be added to the partner list of the Digital Literacy Framework. They include: Hoʻopono, Hawaiʻi Association of the Blind, and the Library for the Blind and Print Disabled Advisory Committee.

Committee Member Voss stated that Aldrich has worked to define digital literacy for our community.

Committee Member Voss moved to amend the main motion to change the rating for State Librarian Priority 2 from “effective” to “highly effective.” Committee Member Namau‘u seconded.

Aldrich expressed appreciation for the support and noted excitement about the resources the HSPLS has to move forward with ongoing efforts.

Committee Vice Chairperson Asher expressed appreciation for the support for digital literacy.

Committee Vice Chairperson Asher called for a roll call vote on the subsidiary motion to amend the main motion. The motion carried unanimously with member’s present voting aye (Committee Members Arakaki, Fallin, Namauʻu, and Voss).

Committee Vice Chairperson Asher stated that the Committee would discuss the rating for State Librarian Priority 3, Implement RFID Project to Improve Collection Management and Services to Community.

Committee Member Voss noted that RFID has experienced significant challenges and asked what the timeframe for the rollout is.

Ex Officio, Board Member Moriarty commended the RFID progress and noted that Aldrich’s approach is valuable.

Aldrich shared that RFID has been challenging and that the biggest issue is inventory because libraries have over 3 million items. She expressed appreciation to Christine White who is managing the complicated project. Aldrich anticipates that the project may be complete by December but it is dependent on equipment and supply chain issues.

Committee Vice Chairperson Asher stated that the Committee would discuss the rating for State Librarian Priorities overall next. Committee members had no additional comments.

Committee Vice Chairperson Asher stated that the Committee would discuss the cumulative overall rating next.

Committee Member Namauʻu expressed appreciation for Aldrich in terms of the work and priorities she is trying to create for the public.

Committee Member Namau‘u moved to amend the main motion to change the cumulative overall rating from “effective” to “highly effective.” Committee Member Fallin seconded.

Aldrich expressed appreciation and noted that she does not do the work alone and that she appreciates her staff.

Committee Member Voss expressed support for the recommendation and noted that Aldrich continues to work given challenges.

Committee Chairperson Asher echoed support for the recommendation and noted that Aldrich continues to work hard for the community.

Committee Member Arakaki echoed support for the recommendation and noted that given the professional standards ratings, as a leader, Aldrich has impacted many lives in the community.

Committee Vice Chairperson Asher called for a roll call vote on the subsidiary motion to amend the main motion. The motion carried unanimously with members present voting aye (Committee Members Arakaki, Fallin, Namauʻu, and Voss).

Committee Vice Chairperson Asher called for a roll call vote on the amended main motion. The motion carried unanimously with members present voting aye (Committee Members Arakaki, Fallin, Namauʻu, and Voss).

ACTION: Motion to rate Aldrich on her end-of-year evaluation for the 2022-2023 fiscal year as follows:
The motion carried unanimously with all members present voting aye.


VI. Adjournment

Committee Vice Chairperson Asher adjourned the meeting at 11:53 a.m.