EXCUSED:
None

ALSO PRESENT:
Kyla Musso, Student Representative
Colonel Angenene L. Robertson, Military Representative
Robert Hull, Senior Advisor, National Association of State Boards of Education
Alison Kunishige, Executive Director
Kenyon Tam, Board Analyst
Regina Pascua, Executive Secretary
Lady Garrett, Secretary

1. Call to Order

Board Chairperson Payne explained the schedule for the day.

II. Public Testimony on Board of Education (“Board”) Agenda Items

Note: The Board received public testimony after interviews with the superintendent finalists noted in agenda item III.A.

Board Chairperson Payne called for public testimony.

Esther Kanehailua, Hilo-Waiākea Complex Area, Department of Education (“Department”), testified in support of Keith Hayashi becoming the next superintendent and noted that he has an understanding of where kids are and where the students need to be.

Kelcy Koga, Hawaii Government Employee Association, testified in support of Hayashi becoming the next superintendent and asked what more he needs to say and do. He stated that he has watched Hayashi get berated and harassed, but he still takes the high road.

Paul Zina, Kapaa-Kauai-Waimea Complex Area, Department, testified in support of the written testimony submitted by all complex area superintendents (“CAS”) supporting Hayashi as the next superintendent. He stated that Hayashi has made difficult decisions and received unfair criticism yet has modeled the competencies of a leader.

Rachelle Matsumura, Honokaa High and Intermediate School, testified in support of Hayashi becoming the next superintendent because he works to create opportunities for children. She stated that Hayashi partnered to offer virtual learning opportunities and is open to principal voices.

Amy Stafford, Principal, Kohala High School, testified in support of Hayashi becoming the next superintendent because he knows about the school-level impacts and has proven he is dedicated and willing to support schools.

Amy Stone Murai, member of the public, testified in support of Darrel Galera becoming the next superintendent and shared that she has worked with him as a parent representative for Moanalua High School.

Mike Young, member of the public, testified in support of Caprice Young becoming the next superintendent because she has what it would take as a leader and problem solver. He stated that she has been raised in a diverse community and will get along just fine.

David Miyashiro, HawaiiKidsCAN, testified that it has been a decade since Galera was a principal, expressed appreciation that Hayashi will ask each state office to create a plan, and noted it will be interesting to understand how Young will utilize her background in the charter school sector.

The meeting recessed at 2:43 p.m. and reconvened at 2:47 p.m.

Sean Tajima, Campbell-Kapolei Complex Area, Department, testified in support of Hayashi becoming the next superintendent because he has passion to do what is best for students and is committed to excellence.

Aaron Tominaga, Waipahu Elementary School, Department, testified in support of Hayashi becoming the next superintendent and noted that Hayashi transformed Waipahu High School. He stated that Hayashi is a person of integrity who is here for the students.

Justine Jumalon, member of the public, testified in support of Hayashi becoming the next superintendent because he did a tremendous job at Waipahu High School and made a long lasting impact on her own personal teaching career.

Corey Rosenlee, member of the public, testified that the Board should not select Young for the superintendent position since she is someone who supports the voucher system.

The meeting recessed at 2:55 p.m. and reconvened at 3:34 p.m.

Phillip Nakoa, member of the public, testified that the Board is violating its own bylaws, which state that the Board shall hold no less than six community meetings annually.

Jessica Caiazzo, member of the public, testified in opposition to Hayashi becoming the next superintendent because the superintendent needs to have the ability to build and embody respect and care. She stated that she has provided a stack of unanswered emails and phone calls by Hayashi, which is unacceptable.

Dayna Hollembeck, member of the public, testified in opposition to Hayashi becoming the next superintendent and noted that the criticisms of Hayashi are a direct result of his not listening to the people.

Leimomi Ka‘aihili Leong, ‘Aha Kauleo, testified that the Board should select the candidate who models a lifelong understanding of the needs of Kaiapuni (Hawaiian language immersion) education.

Richard Pollack, member of the public, testified that in 2016, the Hawaii Supreme Court invited Hayashi as part of an outreach program at Waipahu High School, and it was remarkable to see the progress and even a student-led credit union for the school.

Cheri Nakamura, HE‘E Coalition, testified that the coalition decided not to endorse a candidate and stood on its written testimony.

Rodney Luke, member of the public, testified in support of Hayashi becoming the next superintendent because he has the knowledge, skills, and ability to lead from the mind and heart as a systems thinker.

Kahea Faria, member of the public, testified that the blueprint shared by Galera infused Hawaii language history and culture. Young has vast experience implementing Article X and VII. She also expressed appreciation to Hayashi for leading during the COVID-19 pandemic.

Cynthia Bartlett, Moms for Liberty Honolulu, testified that those in support of Hayashi are looking to gain favor. She stated that Hayashi has failed to get the trust of the people, and Young does not fit into Hawaii. She expressed support for Galera becoming the next superintendent.

Randall Tanaka, member of the public, testified in support of Hayashi becoming the next superintendent and noted that his accomplishments speak for themselves.

Disa Hauge, Nanakuli-Waianae Complex Area, testified in support of Hayashi becoming the next superintendent. She noted that leadership requires trust, and Hayashi has earned the trust of the complex areas through systems of support. She emphasized that Hayashi will support innovation, build Kaiapuni education, and transform education.

Concerned Teacher, member of the public, testified in strong opposition to Hayashi becoming the next superintendent because he makes top-down decisions without asking the community.

Vanessa Ott, member of the public, testified that none of the candidates are the best choice because the Department needs someone with a diverse career and proven results. She suggested that the Board offer Young the position with the condition to appoint Galera to a leadership position.

Susan Pcola-Davis, member of the public, testified that all finalists have strengths, but only Galera can lead the Department. She emphasized that it takes courage, and there has been a tendency to put students separate from operations.

Brett Kulbis, member of the public, testified that the Board should reject all three candidates because not one mentioned parental involvement in our children's education.

Vicki Lenore, member of the public, testified that titles and accolades mean nothing if someone is not working from integrity and honesty.

Justin Hughey, member of the public, testified and expressed concerns with finding a chief executive officer. He stated that Hayashi does not deserve to be blamed for the mask mandate because it was Board who directed him to follow the Department of Health.

Ryan Luther, member of the public, testified that whoever is selected should follow bylaws and ethical policies.

Phyllis Unebasami, Deputy Superintendent, Department, testified in support of Hayashi becoming the next superintendent because he walked into the position on the first day of school and confronted the COVID-19 pandemic and the water crisis by leveraging the leadership team’s skills.

Tara Rojas, member of the public, testified and asked the Board to consider where we live and what the Board is here for today.

Elden Esmeralda, member of the public, testified in support of Hayashi becoming the next superintendent because he has a past record and recognizes the importance of students by honoring values.

Carole Kwock, member of the public, testified in support of Hayashi becoming the next superintendent and noted that she has continually heard about his success as a principal at Waipahu High School.

Lynn Otaguro, member of the public, testified that a superintendent needs to be proficient in many areas and asked the Board to consider what the vision and mission for public schools is.

Cullan Bell, member of the public, testified that the stakeholders said a lot today and noted that each county should have its own school board. He emphasized that accountability and transparency is being used a lot, but the parents are not going anywhere and will continue to advocate for what is right.

Kyle Alexander, member of the public, testified that he resigned from teaching due to masks and testing mandates because teachers’ voices are not being heard. He stated that the Department needs someone who considers the people doing the work.

Mitchell Otani, Kalani High School, testified in support of Hayashi becoming the next superintendent because he will make the necessary changes for students in Hawaii.

Alfred Keaka Hiona Medeiros, Kia‘i For The Keiki, testified that the Board has been doing nothing for the past two years and asked about the kids who got sick and committed suicide from masking. He noted that Hayashi has no concern about kids’ mental health.

The meeting recessed at 4:14 p.m. and reconvened at 4:25 p.m.

Jessica Hoecker, member of the public, testified that there are blatant concerns, and Hayashi is contributing to this because there is no clear information.

Kai Lorinc, member of the public, testified that she is retired and Hayashi has failed for the last few weeks because children are not learning and the issues are not being addressed.

Gilda Holy, member of the public, testified that everyone has blood on their hands by taking money from the government, and the people do not trust the Board.

Alika Valdez, member of the public, testified in support of Young becoming the next superintendent.

L Elento, member of the public, testified that she would like to ask that Hayashi not be in the superintendent position.

Daniel H, WeThePeople, testified that Hayashi did not earn the trust of the people.

Nora Wheeler, member of the public, testified that she agrees that the system is broken and requested that the Board remove Hayashi.

Sarah Oner, member of the public, testified to echo previous testifiers in opposition to Hayashi becoming the next superintendent.

Enoka-Shayne Bingo, WeThePeople, testified that his voice has been ignored, but he emphasized that the Board needs to listen to the people as the majority of stakeholders.

Julie Reyes Oda, member of the public, testified in support of Galera becoming the next superintendent because the Department needs to see something different, and she has heard good things about Galera.

April Prichard, member of the public, testified as a parent of two children in public education in opposition to Hayashi as the next superintendent.

Shawn Richey, member of the public, testified that establishment people are going for Hayashi and asked that the Board disregard all three candidates and ask the people to decide on the next superintendent.

Cara Flores, Pacific Image Properties, testified in support of Galera becoming the next superintendent and emphasized that the Department needs to make some changes.

Note: The Board began deliberations on the superintendent finalist noted in agenda item III.A after it received public testimony.

III. Action Items

1. Board Action on findings and recommendations of Investigative Committee (a permitted interaction group pursuant to Hawaii Revised Statutes, Section 92-2.5(b)(1)) investigating issues relating to search for a superintendent: selection of superintendent

Finalists:
Darrel Galera
Keith Hayashi
Caprice Young

Galera noted that he is a proud product of the Hawaii public school system. He emphasized that Hawaii has all the special ingredients to be an excellent school system, and the superintendent serves at the pleasure of the Board as a team player to share key perspectives to support educational policy directions for Hawaii.

Galera stated that as the next superintendent, he would set the following three priorities: teachers, students, and school innovation. He explained that the effects of the COVID-19 pandemic on teachers need to be reviewed because research is showing that only 30% of teachers are engaged. He noted that the school system will be dealing with a new pandemic of disengagement, and with teachers leaving the profession, it is important to focus on engagement and wellbeing. Galera stated that the Department needs to champion universal early learning because 94% of brain development happens before the age of five. Galera stated that the strategic planning process needs to engage students, parents, teachers, and community members across the state to bring ideas together. He emphasized that what the Department has been doing needs to change, and the strategic plan is the single greatest opportunity to transform public education in Hawaii.

Board Chairperson Payne stated that the Board would begin the interview questions.

Board Member Asher asked what Galera feels is missing or lacking in the current implementation plan in carrying out a culturally responsive and internationally competitive system for all students. Galera replied that the system needs to lean into Hawaii’s strengths. He explained that our planet is changing and using the solutions from the past to solve current problems is erroneous. Galera referenced a recent article regarding racism affecting Micronesians and stated that this issue needs to be a call to action to follow a supportive and caring school system based on Hawaii’s values.

Board Member Voss stated that the pandemic showed strengths and weaknesses of the Department’s current model, noting that staff complained about insufficient guidance and were left to figure it out for themselves. He asked what changes Galera would make to ensure schools are properly supported and feel supported in their work for students. Galera replied that the COVID-19 pandemic revealed strengths and weaknesses of all of the Department’s systems, and people in a crisis need hope, stability, compassion, and trust. He stated that communication is everything to build trust. Galera stated that the system is dealing with adaptive problems, and the way to deal with an adaptive problem is to engage and bring people together.

Board Member Voss asked what specific changes can be made to ensure responsibility and accountability for schools to be supported. Galera replied that specific changes include collaborating with all key stakeholders and meeting and negotiating with teachers when challenges arise. He stated that school principals should hear from the Department first and not through the media about upcoming changes affecting the schools.

Board Member Arakaki noted that Hawaii’s educational system is unique in that it is a single statewide system with no district or local boards of education, and it is a tri-level system consisting of schools, complex areas, and state levels. He asked Galera to share his understanding and experience of the structure, roles, and responsibilities of the Department’s state, complex area, and school level system of education. Galera replied that he has worked in every level. He stated that the tri-level system is an excellent model, but the system needs to reflect on assumptions made to align how to engage our system. Galera stated that the Department needs to ask how it knows that elementary, middle, and high school is in effective alignment leading to efficiencies and thoughtful learning for students. He stated that by requiring all schools to go through accreditation, the process allows for a chance to engage.

Board Member Arakaki asked what actions Galera would take to change or improve the effectiveness of the complex areas. Galera replied that it would be exciting for the system to be driven by data and evidence of what is happening so that critical areas of action can be taken by complex areas in academic planning in a coordinated approach. He stated that the difference between elementary, middle, and high schools working together within the complex area will be transformative.

Board Member Fallin asked Galera what his experience is in establishing an effective process to improve outcomes for all students and asked him to provide specific examples on the sustained impact for student achievement. Galera replied that a high school from Tennessee that a tornado hit used his school’s plan to rebuild their school, which is an example of providing effective systems and processes to achieve results in learning for all students. Galera stated that a presentation his school team gave focused on key transformative actions to approach professional development, assessments, and changing grading practices that were harmful by implementing a school-wide, standards-based policy.

Board Member Fallin asked what areas provided a sustainable impact. Galera replied that sustainability starts with who is implementing and who has ownership because the empowering approach is key to the design and facilitates effective processes.

Board Member Moriarty asked Galera to share about a time when he personally proposed a national or international best practice to ensure student success, how he learned about the practice and assessed its applicability to his situation, and what was the outcome. Galera replied that many of the practices are internationally recognized through research and evidence and pointed to his work on the Governor’s Blueprint for Public Education as a personal example.

Board Member Moriarty asked what he learned to take forward as he looks at recommending and adopting national and international best practices as superintendent. Galera replied that he learned that the greatest vision document and strategic plan can be created, but everything depends on whether implementation is a priority.

Board Member Barcarse stated that well-informed decision-making is extremely important at all levels for success. He asked Galera to provide a specific example of a critical and far-reaching decision he made as an educational leader, walk the Board through what was done to ensure that there was a thorough understanding of the issues, and explain what was done to identify and incorporate multiple stakeholders in the process. Galera replied that an example of well-informed decision-making is when, as a principal, his school needed to transform to anticipate what the needs would be in ten years and shifted to a data system. He explained that the school implemented data teams, which later became required for all schools.

Board Member Barcarse asked how stakeholders were identified. Galera replied that the school involved all the teachers and shared about the high expectations to design an effective tool for the school.

Board Member Namau‘u asked what the essential components are to address the rising demand for equitable access to Kaiapuni programs and asked Galera how he would facilitate the work. Galera shared that Kaiapuni programs are like running two schools with planning for two schedules, teams, professional development, personnel, and support to lead the schools effectively. He emphasized that providing this level of support is necessary for principals who are exhausted but remain resilient.

Military Representative Colonel Angenene Robertson asked Galera what his plan is to connect with internal and external stakeholders in the first 90 days as superintendent to build credibility and trust. Galera stated that it will be crucial to build trusting relationships with internal and external stakeholders. He stated that he is a good listener and emphasized that it is important to connect with students to engage with parents.

Board Chairperson Payne asked Galera what personal processes he engages in to reflect on his leadership responses and build self-awareness. Galera replied that excellence focuses on strengths and weaknesses with professional, social, and financial wellbeing. He stated that the idea is that if we take care of our wellbeing, then we can thrive.

Board Chairperson Payne asked about a specific example when personal reflection led to a greater approach to a situation. Galera replied that being an arranger is his top strength and allows him to work and deal with all aspects of a situation. He stated that when working with the 19-member team on the Blueprint for Education, work needed to be done to make sure everyone was on the same page.

Board Chairperson Payne asked, on behalf of Student Representative Kyla Musso, about the initiatives that would be taken to help the Department improve on providing equitable learning opportunities for all students to guide them towards success, understanding that the schools are extremely diverse in communities. Galera replied that to create equitable, meaningful learning for all students, the priority is student voice because students are the key to achieving equity. He stated that the Department can increase the amount of time for students, improve teachers with professional development and training, and improve the learning experience.

Board Vice Chairperson Uemura stated that he would like to focus on Galera’s experience as a chief executive officer (“CEO”) rather than education officer. He asked for examples of hires in finance and budget, facilities, and information technology positions in an organization. Galera replied that in terms of experience as a CEO, his experience is as a leader from a large high school managing 200 employees and a $12 million budget. He stated that personnel experience and expertise are important, but it is also important to bring on those who will buy into the vision and expectations of being a part of the team.

Board Vice Chairperson Uemura asked what skills are required in hiring for the positions in budget and human resources. Galera replied that the traits to look for are not only technical experience and ability, but also understanding the context and anticipating where the system needs to go while committing to transparency. He stated that the relationship between expenditures and results is important for budgeting, and principal leadership and the teacher shortage should be priorities for human resources.

The meeting recessed at 10:19 a.m. and reconvened at 10:35 a.m.

Board Chairperson Payne invited Hayashi, the second finalist for the superintendent position, to provide his performance task presentation.

Hayashi shared that assisting to develop a strategic plan to improve student achievement and equity for students is critical, and this is a transition period for public education. He stated that his priority is to keep schools safe and open to allow for a successful recovery from the COVID-19 pandemic and to pivot towards a strategic focus. Hayashi outlined that early indicators show that students are starting to make significant growth gains. Hayashi emphasized that public schools are moving in the right direction and recognized that much more work needs to be done to support students, embrace stakeholders, and develop a roadmap of where public education should be.

Hayashi outlined his vision and stated that the Department and Board must have an honest conversation about where they want to see their schools in the next three years. He stated that collaborative development of the strategic plan by starting the community engagement process by this summer, focusing on what needs to change while looking at challenges and barriers, is needed. He noted that the Department needs to look at quantitative and qualitative data, including key targets and metrics for individual students, especially those from Native Hawaiian, Pacific Islander, English learners, and special education demographics. He stated that the Department needs to determine how to leverage resources to ensure fiscal responsibility and determine what works by measuring attendance, engagement, achievement data, graduation, teacher retention and staff engagement, career readiness, civil engagement, and social-emotional wellbeing for students and staff. Hayashi emphasized that it is important to report regularly to measure progress and review how the data correlate to the intended impacts.

Hayashi stated that schools need to be guided to take ownership of improvement and accountability. He stated that work is being done to address staffing shortages, and more will be done to strengthen teacher academies in high schools to provide apprenticeship opportunities.

Board Chairperson Payne stated that the Board would begin the interview questions.

Board Member Asher asked what Hayashi feels is missing or lacking in the current implementation plan in carrying out a culturally responsive and internationally competitive system for all students. Hayashi replied that the Department has helped to address culturally responsive education and understand the cultures that students are coming from by implementing a community health worker program focused on English learner students. He emphasized the importance of helping students stay connected and valued.

Board Member Voss stated that the pandemic showed strengths and weaknesses of the Department’s current model, noting that staff complained about insufficient guidance and were left to figure it out for themselves. He asked what changes Hayashi would make to ensure schools are properly supported and feel supported in their work for students. Hayashi replied that a focus on the vision set by the strategic plan will help to address the challenges of communication. He shared that tri-level communication is important so educators know what is expected of them and why the Department does certain things. Hayashi emphasized that change takes time with a committed focus grounded in best practices.

Board Member Voss asked what would change immediately and how the administration would ensure schools are supported for the beginning of the school year. Hayashi replied that there will be in depth discussions with state-level leadership to ensure efforts are aligned, and if not, then decisions will need to be made to ensure that this will happen.

Board Member Arakaki noted that Hawaii’s educational system is unique in that it is a single statewide system with no district or local boards of education, and it is a tri-level system consisting of schools, complex areas, and state levels. He asked Hayashi to share his understanding and experience of the structure, roles, and responsibilities of the Department’s state, complex area, and school level system of education. Hayashi replied that the tri-level system deals with the larger scale of implementation, and each office is responsible for overseeing the entire system. He explained that the complex areas help bridge communication between the state office and schools and ensure plans are in place to address academics, finances and accountability. He proposed developing state level plans to focus on students to connect with other agencies to ensure resources supporting students are leveraged adequately.

Board Member Arakaki asked what actions Hayasahi would take to change or improve the effectiveness of the complex areas. Hayashi replied that complex area plans need to be reviewed to identify what is effective based on data. He shared that as of February of this year, all complex area superintendents report directly to the superintendent with support from the deputy superintendent to help with alignment.

Board Member Fallin asked Hayashi what his experience is in establishing an effective process to improve outcomes for all students and asked him to provide specific examples on the sustained impact for student achievement. Hayashi replied that it is important for the organization to align beliefs because this affects decisions. He provided an example from his experience as principal of Waipahu High School in which school staff reflected on who their clients were.

Board Member Fallin asked for more information relating to specific examples. Hayashi stated that work was done on improving key indicators after reviewing test scores at Waipahu High School when he was principal. He emphasized that students need to feel that they can make a difference for the community and families.

Board Member Moriarty asked Galera to share about a time when he personally proposed a national or international best practice to ensure student success, how he learned about the practice and assessed its applicability to his situation, and what was the outcome. Hayashi replied that Waipahu High School implemented smaller learning communities to allow for better personalization designed for students. He shared that the outcomes included bringing business partners to share resources with the school to support students. Hayashi stated that 22 additional high schools have created academy schools to bring experiences.

Board Member Moriarty asked for more clarification on any international or national best practices. Hayashi replied that by honoring students for where they come from, students start working with teachers or counselors in the system and the academy learning. He stated that from kindergarten to high school, various components include national and international practices.

Board Member Barcarse stated that well-informed decision-making is extremely important at all levels for success. He asked Hayashi to provide a specific example of a critical and far-reaching decision he made as an educational leader, walk the Board through what was done to ensure that there was a thorough understanding of the issues, and explain what was done to identify and incorporate multiple stakeholders in the process. Hayashi stated that, as the principal at Waipahu High School, he needed to secure additional resources to support students for the academy design, so the school established a nonprofit organization to support the school with fiscal resources. He stated that, as the interim superintendent, he needed to make many decisions with the Department of Health and principals relating to health and safety because it was evident that schools needed to remain open.

Board Member Namau‘u asked what the essential components are to address the rising demand for equitable access to Kaiapuni programs and asked Hayashi how he would facilitate the work. Hayashi replied that, as the interim superintendent, he participated and learned more about Kaiapuni education. He expressed understanding of the importance of place-based learning and noted that more resources needed to be provided to ensure an equitable education for all students. Hayashi stated that the Office of Hawaiian Education (“OHE”) director is a part of the superintendent leadership team, and OHE staff trained the entire leadership team.

Board Member Namau‘u asked what the needs are of Kaiapuni schools, what has worked, and what can be done to support the Kaiapuni schools. Hayashi replied that the Department needs to look at supporting the instructional component. He noted that there is a teacher shortage in this area, but teacher differentials have helped provide additional support.

Military Representative Colonel Robertson asked Hayashi what his plan is to connect with internal and external stakeholders in the first 90 days as superintendent to build credibility and trust. Hayashi emphasized that it is important to continue to follow up and implement with fidelity while remaining open to discussions and dialogue with external stakeholders to support public education. He stated that being available and accessible to share the strategic plan with legislators and community organizations to establish positive relationships is important.

Board Chairperson Payne asked Hayashi what personal processes he engages in to reflect on his leadership responses and build self-awareness. Hayashi stated that it is important to be open to new ideas and work with individuals to keep updated on current trends. He explained that becoming the interim superintendent has been a learning experience to build a cohesive team to address the needs for all. Hayashi stated that he is committed to meeting with other state chiefs to bring back strategies and share about what Hawaii is doing to affect student achievement.

Board Chairperson Payne asked Hayashi to provide an example on when he needed to adjust an approach to a situation. Hayashi replied that, as a principal, he needed to make many decisions throughout the day. He stated that there are times when decisions are unpopular, but the focus should always be on what is best for students. He emphasized that in every situation, he tried to bring forth humility and give people the opportunity to share what is important to them.

Board Chairperson Payne asked, on behalf of Student Representative Musso, about the initiatives Hayashi would take to help the Department improve on providing equitable learning opportunities for all students to guide them towards success, understanding that the schools are extremely diverse in communities. Hayashi emphasized the importance of having students come to school every day to ensure that they can thrive and so that teachers can continue to address the needs of the vulnerable learners in schools.

Board Vice Chairperson Uemura stated that he would like to focus on Hayashi’s experience as a CEO rather than education officer. He asked for examples of hires in finance and budget, facilities, and information technology positions in an organization. Hayashi stated that, as interim superintendent, the Board has entrusted him with the authority to hire interim leadership positions and select individuals to serve when vacancies have occurred.

Board Vice Chairperson Uemura asked Hayashi to identify the interim positions he has hired. Hayshi replied that he has hired an interim assistant of the Office of Information and Technology Services, and due to the upcoming retirement of the current deputy superintendent, he selected a temporary person to support the transition.

Board Vice Chairperson Uemura asked what Hayashi thinks will be the leadership traits and skillset for the finance and human resources leadership positions. Hayashi replied that for finance and budget, the competencies he will be looking for is an individual versed in finance who has experience within the budget office. He emphasized that someone who can connect with their office and interdependently with external stakeholders to ensure that there is communication will be key to work together.

The meeting recessed at 11:52 a.m. and reconvened at 12:45 p.m. Student Representative Musso entered the meeting.

Board Chairperson Payne invited Young, the third finalist for the superintendent position, to provide her performance task presentation.

Young shared about her background and emphasized that she believes that schools have skills, talent and knowledge to make dreams come true. She outlined that students are leaders who need to be at the forefront in decision making because it is the Department’s responsibility on how students come through the system. She stated that the focus should be on the people who make it happen, and the Department should prioritize teachers. Young stated that continuous improvement helps measure the goal and areas for growth or improvement.

Young emphasized that collaboration is key for all the people impacted by the work, including community organizations, to interact in intergovernmental ways by looking at health, especially mental health, which affects families.

Young stated that equitable does not mean equal in terms of outcomes. She noted that the Board decides what changes and progress needs to happen based on strategies that will inform the staff, and if the systems of organization do not change, then the strategic plan will not last.

Board Chairperson Payne stated that the Board would begin the interview questions.

Board Member Asher asked what Young feels is missing or lacking in the current implementation plan in carrying out a culturally responsive and internationally competitive system for all students. Young stated that Hawaii is diverse and the key is in strengths-based education because there are wonderful programs already in place. She noted that Hawaii, for example, already has a strong robotics program, and she would work to expand it.

Board Member Asher asked how Young would apply the strengths-based model to children already in a deficit. Young replied that she has never met a child without a strength, and if every teacher makes it their job to figure this out, it makes all the difference.

Board Member Voss stated that the pandemic showed strengths and weaknesses of the Department’s current model, noting that staff complained about insufficient guidance and were left to figure it out for themselves. He asked what changes Young would make to ensure schools are properly supported and feel supported in their work for students. Young stated that, previously as a superintendent, tough choices needed to be made to move regional vice principals to area superintendents, including training and full responsibility for budgets. She explained that it was her responsibility to train everyone about systems of mentoring and coaching to make decisions. Young stated that as the COVID-19 pandemic began, daily meetings were held to enable staff to identify what is and is not working with coaching, mentoring, feedback, and peer support.

Board Member Voss stated that coming from outside of Hawaii may be a challenge and asked Young to describe the process to determine what changes in accountability need to be made. Young replied that all organizations are different, and communication requires listening to people to look concretely on what works and does not work.

Board Member Arakaki noted that Hawaii’s educational system is unique in that it is a single statewide system with no district or local boards of education, and it is a tri-level system consisting of schools, complex areas, and state levels. He asked Young to share her understanding and experience of the structure, roles, and responsibilities of the Department’s state, complex area, and school level system of education. Young stated that the Department focuses on complying with federal requirements for education and supports operational functions through the complex areas. She noted that complexes have independence on deciding on curriculum.

Board Member Arakaki asked what actions Young would take to change or improve the effectiveness of the complex areas. Young replied that centralizing technology infrastructure that handles security of student data and legislative planning so that those people can be a part of the process.

Board Member Fallin asked Young what her experience is in establishing an effective process to improve outcomes for all students and asked her to provide specific examples on the sustained impact for student achievement. Young stated that educators need to know their students well and understand the importance of measuring outcomes for every student subgroup. She stated that children miss school for a variety of reasons, so she had schools establish annual training on trauma-informed care, changed the budgets to include intergovernmental coordinators to work with foster care and the judicial system, and implemented a reading program to raise test scores and increase students’ love of reading, which changed scores for a decade.

Board Member Moriarty asked Galera to share about a time when he personally proposed a national or international best practice to ensure student success, how he learned about the practice and assessed its applicability to his situation, and what was the outcome. Young stated that while leading Magnolia Schools, there was a shift from STEM (science, technology, engineering, and mathematics) to STEAM (science, technology, engineering and science, art, and mathematics) because a lot of science is about innovation and invention.

Board Member Moriarty asked Young to elaborate more on best practices. Young replied that after attending a science symposium conference, she was able to implement changes that led to overall academic improvement via art and music programs.

Board Member Barcarse stated that well-informed decision-making is extremely important at all levels for success. He asked Young to provide a specific example of a critical and far-reaching decision she made as an educational leader, walk the Board through what was done to ensure that there was a thorough understanding of the issues, and explain what was done to identify and incorporate multiple stakeholders in the process. Young replied that in 2010, intercity public schools were facing a major fiscal crisis, and the challenge was how to turn them around financially without destroying what was created. She explained that it was important to have principals collaborate to distinguish what elements were critical, but if community leaders did not get involved, a huge mistake could have happened.

Board Member Namau‘u asked what the essential components are to address the rising demand for equitable access to Kaiapuni programs and asked Young how she would facilitate the work. Young noted that the biggest challenge is around staffing because existing schools cannot wait and need to put in place a three to five year prediction to be able to identify the staff estimating the enrollment of the program. She emphasized that assessments should be relevant to the program to make sure the scaffolding skills will be available.

Military Representative Colonel Robertson asked Young what her plan is to connect with internal and external stakeholders in the first 90 days as superintendent to build credibility and trust. Young stated that she would plan to be everywhere all at once in all of the complex areas and with the leadership teams and meet with external stakeholders to listen, understand what is important, and what they are looking for in a partner, colleague, and leader.

Board Chairperson Payne asked Young what personal processes she engages in to reflect on her leadership responses and build self-awareness. Young stated that she loved the doctoral process and spent three years working with a cohort of other leaders who she reaches out to regularly for advice. She stated that she is reflective, journals when things are hard, and reads what she wrote. She noted that she is able to get enough perspective on what challenges her to make good decisions.

Board Chairperson Payne asked for an example of personal reflection of leadership that led to different approaches. Young replied that while serving on the Magnolia Schools board, she had a terrible connection with one member, which was frustrating, but she needed to take a step back and do a better job of listening.

Student Representative Musso asked about the initiatives that would be taken to help the Department improve on providing equitable learning opportunities for all students to guide them towards success, understanding that the schools are extremely diverse in communities. Young stated that it is most important to do a needs analysis with principals and complex leaders so our resources can be tailored to the communities.

Student Representative Musso asked what specific learning opportunities could be expanded in the Department. Young replied that she would like to expand career and technical education.

Board Vice Chairperson Uemura stated that he would like to focus on Young’s experience as a CEO rather than education officer. He asked for examples of hires in finance and budget, facilities, and information technology positions in an organization. Young stated that she has made hires in every organization she has led.

Board Vice Chairperson Uemura asked what leadership traits Young required for the finance and human resources positions. Young replied that she always looks for integrity and for someone who will tell the truth even if it is a hard truth. She stated that a former mentor suggested hiring someone who knows the field in a deep way who can face challenges.

The meeting recessed at 2:09 p.m. and reconvened at 2:30 p.m.

Note: The Board took agenda item II, public testimony on Board agenda items, after the recess above but before the recess below.

Board Chairperson Payne stated that the meeting would recess to allow individual Board members to review all of the information received today on their own before entering into deliberations.

The meeting recessed at 4:42 p.m. and reconvened at 5:12 p.m.

Board Chairperson Payne conducted an anonymous, non-binding straw poll of Board members. Board members completed polling sheets. Robert Hull, Senior Advisor, National Association of State Boards of Education (“NASBE”), collected and tallied the sheets and provided Board Chairperson Payne with the results.

Board Chairperson Payne stated that the straw poll results show that Galera had two first-choice selections, five second-choice selections, and two third-choice selections; Hayashi had three first-choice selections, two second-choice selections, and four third-choice selections; and Young had four first-choice selections, two second-choice selections, and two third-choice selections.

Board Vice Chairperson Uemura stated that Young is the best candidate and would provide the path for students to be the best they can be with her experience.

Board Chairperson Payne stated that all three candidates are excellent, and the Board is fortunate to have this problem.

Board Member Voss stated that he did not make up his mind till today. He praised Young and expressed hope that she would involved in the Department even if the Board did not select her as superintendent. He expressed his respect for Galera and his commitment to a principal academy and innovation in a classroom. Board Member Voss explained that the Department is in danger of losing students as lifelong learners. He stated that the Board cannot waste time and must choose the candidate who can hit the ground running and make best use of the Department’s teachers and money. Board Member Voss stated that person is Hayashi. He noted the Board’s frustrations with him, but noted that Hayashi has the background, love of students, and depth of knowledge to take immediate action to save students. He stated that Hayashi needs to put together a good, diverse team.

Board Member Arakaki stated that all three candidates come with diverse talents. He expressed support for Hayashi because of the change he made in the Waipahu community in supporting students.

Military Representative Colonel Robertson expressed agreement with many of comments made about Young. She stated that Young’s skillset in business and academics would go a long way to a higher level, Hayashi is passionate and in it for the students and parents, and Galera has extensive experience and his blueprint would be critical if selected as superintendent.

Board Member Fallin stated that the position description asked what kind of leader will get the public education system to where the Board and Department need to go. She recognized an urgency to move the system forward. She stated that Young had high energy with a refreshing and energetic perspective and diverse experience and skills, including strategic planning. She stated Hayashi did a good job to prepare for the meeting, and he expressed passion for students, which lots of the testimony exemplified. She noted that Hayasahi knows the Department and is local. Board Member Fallin stated that Young did a good job talking about Kaiapuni education and provided specific ways to plan. She noted that entering a leadership position in the midst of a crisis is not easy, and while Hayashi has been a bridge, the Board has not seen substantive results in terms of change. She stated that Galera was thoughtful and calm and has the temperament to have difficult discussions to make decisions.

Board Member Asher stated that all candidates bring in so much value. She highlighted that Young brought a vibrant spirit and background, and the Department and teachers would benefit if the Board chose her. She stated that Galera talked about stability, compassion, and trust and his blueprint would make a difference. Board Member Asher explained that she supports Hayashi because of what she hears from those to whom he has given so much respect and value. She stated that she visited schools and saw how humble and caring Hayashi has been. She stated that he makes sure the future is not only for the privileged but also for the many children who are struggling.

Board Member Barcarse stated that while looking for who was the best candidate overall and who can take the system forward, the person that resonated the most for him was Young. Board Member Barcarse stated that Young has the experience and qualifications to make positive changes, and she shared a clear path on how to choose the right people for the team while being able to articulate examples of progress and how to measure progress.

Student Representative Musso stated that it is clear that Galera is committed to innovation in the school system, and Young is admirable for her focus on underrepresented communities. She stated that she has been able to witness the work Hayashi has done advocating for in-person learning and encouraging students to use their voice.

Board Member Namau‘u noted that the superintendent position is a difficult job, and nobody can do it alone. She stated that the Board needs to find someone who can help lead while creating and building a team. Board Member Namau‘u stated that Galera has terrific ideas, and she expressed hope that some of his ideas can be implemented for an entire complex. She stated that Hayashi has learned quite a bit about Kaiapuni education and has recognized the value. Board Member Namau‘u reminded the Board that the public school system had many challenges before the COVID-19 pandemic, and learning loss is difficult especially for those who are disadvantaged. She expressed support for Young as the next superintendent.

Board Member Moriarty stated that the Board has three strong candidates who bring an excellent set of skills, although each is different and has an opportunity now with money for children. She acknowledged that Galera has the ability to see a system and begin to make changes. She stated that Hayashi speaks with passion for scaling up at the state level and has the support of the people on the ground. She stated that Young has done things at this level and had many different examples of issues she addressed to come to a solution. Board Member Moriarty noted that each candidate has strength in areas, and while change takes time, students cannot wait forever. She expressed support for Young and noted that Hayashi has support from the schools and legislators.

Board Chairperson Payne stated that although the Board is divided, it is important that all Board members have commitment to whomever the Board selects, or they will face resistance. She stated that the Board received a strong message from administrators supporting Hayashi. She observed that few teachers came, which she found interesting since she heard from many teachers informally, noting that Galera has a lot of support from those in the community. She stated that Young has amazing ideas and creative ways to begin the kinds of changes Hawaii needs. She explained that the Board does not have money to give for initiatives, and the Board needs a superintendent who can work with the Legislature. She noted that no matter whom the Board chooses, some will be upset.

Board Member Namau‘u stated that the Legislature controls the funding for education, and she expressed hope that legislators will come with an open heart and mind to work with whomever the Board selects as the superintendent. She stated that the Board will be working on a strategic plan with the purpose of moving education forward for the children, and she noted that the public needs to support public education, including businesses and nonprofits.

Hull stated that selecting the superintendent and developing a strategic plan are separate, and the Board needs to think about its role, which is to develop policies and procedures. He explained that the superintendent is not the policymaking authority, but the superintendent will need to implement these policies for every student to be successful. Hull stated that the Board is choosing a leader who, in ten years from now, can look back and be able to demonstrate sustainability and a legacy for students.

Board Member Moriarty expressed appreciation for the comments about the role of the Board with respect to vision and mission. She stated that Hayashi has a vision but noted that it is not clear if this vision is the Board’s vision.

Board Member Voss stated that the Board will establish the strategic plan going forward using an interactive process with the superintendent. He asked who the best person is to make sure that schools get struggling students the help they need.

Board Vice Chairperson Uemura stated that the Board sets the strategic plan for not only the Department but also the public libraries and charter schools. He noted that the strategic plan is broad and needs someone who can do something five to ten years down the road. The Board Vice Chairperson stated that the Department is not going to stop functioning, and the Board needs someone who has done this work previously.

Board Member Asher stated that it is unfair to say that Hayashi does not have the experience because he has been in the system, especially considering his vision and strategies centered on students. She noted that all candidates value students, and Hayashi has the respect to implement this vision with humility.

Board Member Arakaki echoed Board Member Asher’s comments, and he stated that Hayashi has the heart and desire to change the system.

Board Member Uemura stated that the Board has collaborated with Hayashi and asked for various types of information, but it did not get the information requested.

Board Member Moriarty expressed respect for Hayashi for what he has done but noted it is hard to judge since Hayashi has not been in this position before.

Board Member Fallin stated that there is a sense of urgency with additional federal monies. She noted that Hayashi has built the relationships but acknowledged that the community is divided.

Board Chairperson Payne conducted another anonymous, non-binding straw poll of Board members. Board members completed polling sheets. Hull collected and tallied the sheets and provided Board Chairperson Payne with the results.

Board Chairperson Payne stated that the straw poll results show that Galera had no first-choice selections, five second-choice selections, and three third-choice selections; Hayashi had five first-choice selections, one second-choice selection, and three third-choice selections; and Young had four first-choice selections, two second-choice selections, and two third-choice selections.

Board Member Voss stated that it has been beneficial to understand that relationships matter and credited Hayashi for his work with the Legislature this year.

Board Member Barcarse expressed support for Young, acknowledged that relationships are a big part of life in Hawaii, and noted that he would support whoever the Board selects.

Board Vice Chairperson Uemura stated that relationships are important but questioned relevancy. He expressed support for Young because she has done this type of work before and has the leadership skillsets.

Board Member Arakaki stated that the strategic plan has some urgency because the schools and complex areas already designed their plans. He stated that since the CASs are under Hayashi’s leadership, he would like their plans to proceed.

Board Vice Chairperson Uemura stated that in 2020 when the strategic plan ended, the Department used the 2030 plan as the guideline, so there should not be any concerns and he does not see the urgency.

Board Chairperson Payne stated that there needs to be confidence in the leadership team.

Student Representative Musso stated she cannot imagine what Hayashi had to go through in the past nine months. She commended Hayashi for having the courage to come back and noted that he has passion for learning and is willing to grow, so she supports his return as the superintendent.

Military Representative Colonel Robertson stated that this is not an easy decision and it is clear that the Board is taking this decision seriously. She suggested asking the candidates to consider hiring one another to focus on different aspects of the system.

Board Chairperson Payne explained that the Board only hires the superintendent and state librarian. She stated that the superintendent has the authority to pick leaders and submit for Board approval, but it is not the Board’s responsibility to make that decision.

Board Member Asher shared that promoting and embracing local talent is important. She acknowledged that Hayashi has never run a big organization and does not have the same achievements, but he succeeded in transforming the second largest high school in the state. Board Member Asher expressed support for Hayashi because he has had to deal with so many issues as the interim superintendent.

Board Member Namau‘u expressed support for Young and asked the Board to consider seeing a change in our schools with possibilities for students. She emphasized that Young can make this happen because she has answers and experience.

Board Member Voss emphasized the importance of relationships. He reminded the Board of Christina Kishimoto, the previous superintendent, who did impressive things before her tenure in Hawaii. He stated that when the Board decided to select her in executive session, the initial decision was split, but the Board stood behind her. He stated that while she did good things, people questioned her. He stated he was unsure whether Young would develop the relationships necessary to move forward.

Board Member Namau‘u stated that while she was not part of the previous superintendent selection, the search committee worked hard to make a strong process this time around.

Board Vice Chairperson Uemura stated that the role of the Board in the process is to select the best leader for the students regardless of whether that person is local or not.

Board Member Barcarse stated that whoever is hired needs support, and the Board needs to hold itself accountable to provide that support.

Board Member Fallin acknowledged NASBE for their help with the search process and noted that she was aware it may be uncomfortable because it would lead to a public discussion. She stated that the fact that the decision is hard shows that each candidate has something to offer. She noted that Hayashi has demonstrated commitment and staying power. Board Member Fallin stated that she is open to giving Hayashi a chance and holding him accountable.

Board Chairperson Payne conducted another anonymous, non-binding straw poll of Board members. Board members completed polling sheets. Hull collected and tallied the sheets and provided Board Chairperson Payne with the results.

Board Chairperson Payne stated that the straw poll results showed that Hayashi had five first-choice selections and four second-choice selections, and Young had four first-choice selections and five second-choice selections.

Board Member Arakaki moved to (1) hire Hayashi as superintendent of the Department of Education, pending a clean background check and the execution of an employment contract with the Board, and (2) authorize the Board Chairperson to negotiate an employment contract, with a term beginning on July 1, 2022, for Board approval. Board Member Voss seconded.

Board Chairperson Payne called for a roll call vote on the motion. The motion carried with Board Members Arakaki, Asher, Barcarse, Fallin, Moriarty, Namauʻu, and Voss voting aye and Board Vice Chairperson voting nay.

ACTION: Motion to (1) hire Hayashi as superintendent of the Department of Education, pending a clean background check and the execution of an employment contract, and (2) authorize the Board Chairperson to negotiate an employment contract, with a term beginning on July 1, 2022, for Board approval (Arakaki/Voss). The motion carried with eight members voting aye and one member voting nay.

Hayashi expressed appreciation and stated that he looks forward to working with the Board to create a robust plan to move schools forward. He committed to open communication and dialogue in support of students.

IV. Late Public Testimony on Board Agenda Items

Board Chairperson Payne called for public testimony from any individuals who did not have an opportunity to testify on earlier agenda items. No one testified at this time.

Board Members received written testimony before the meeting. The following is a listing of the people who submitted written testimony before the meeting. (Note: All written testimony was on agenda item III.A, Board Action on findings and recommendations of Investigative Committee (a permitted interaction group pursuant to Hawaii Revised Statutes, Section 92-2.5(b)(1)) investigating issues relating to search for a superintendent: selection of superintendent.)

Board Chairperson Payne adjourned the meeting at 8:36 p.m.